TeamFlowHQ: Introduction and Tutorial

Introduction to Teamflow

This is an introductory guide to the basics of Teamflow, an office/meeting environment virtual simulator IMSI is testing as a substitute for in-person gatherings. Here you will learn the basics of navigating, communications, and using features within IMSI’s Teamflow space.

When you first follow the link to Teamflow, you will be prompted to enter your credentials and then be navigated to the Main Floor or to a designated room assigned to the link provided. You do not have to create an account or log in. The intention is to simulate an office or meeting space environment, so you will notice lounge areas in which to congregate casually, as well as several rooms to enter for more private discussions on the Main Floor.

Image

Depending on your settings, you may need to adjust your view of the floor by zooming in and out using the +/- buttons in the bottom right corner of the page. The area inside the blue box indicates the IMSI space and dots will indicate where people are. You can center in on yourself within the space using the locator pin just above the zoom buttons.



Communications Enabling and Troubleshooting

Audio/Visual Enabling 

To turn on your audio and video, use the buttons in the bottom center of the screen. You may use the dropdown menus to switch input and output device preferences.

To start conversing with a member or group, drag your personal circle to that person’s immediate area and Teamflow will automatically begin broadcasting available video and audio.

Personal Audio/Visual Area of Effect (AoE)

When you hover over your personal circle, a white transparent circle populates around you, indicating the area of effect (AoE) for your audio and video interactions. To interact with a group or individual, your AoE circle must overlap with theirs. 

If an environment has spatial audio enabled, you will be able to hear everyone in that space without overlapping your AoE circles.

Audio Zones

There may also be white transparent squares around areas within the current space. These are called Audio Zones. Your circle must physically be within the audio zone to interact with individuals inside. If you are outside an Audio Zone, you will not be able to participate in conversations happening inside. Likewise, individuals within the Zone may be able to see you, but not hear audio outside the zone.

Please use the furniture for cues on an audio zone’s capacity.

Interacting on TeamFlow

Navigation

On the far left is the entire office’s main navigation bar.

Here you can:

  1. Make changes to your status and sign out 
  2. View all the available rooms within the office
  3. View all teammates and their status

This is also where you can send messages to teammates, either directly or to a designated room. To open a message thread, simply hover over the name of the person or room you wish to message and click the chat bubble. 

You can also center on a particular conversation by clicking the destination’s name to the left of the chat bubble or by selecting “Go To” from the menu to the right of the chat bubble. Please note this will automatically move you to that conversation space, away from your current location.

        All messages are retained historically, so please refrain from sending sensitive information via text in Room threads.

Rooms

Clicking on a Teammate or Room from the left navigation panel will take your avatar to that area. When you enter a room, a new localized environment will load. You will only be able to interact with people and items in that room. Some rooms may be locked for privacy or confidentiality. 

REMEMBER
You may need to alter your view settings by 
zooming in or out using hotkeys or the  + / –  
buttons in the bottom right corner.


To leave a room, simply navigate to your destination using the left navigation panel. You may also use the “Leave Room” button next to the audio and visual buttons or by selecting the “Main Floor” in the top of the screen, just right of the navigation panel.


Using Features

Just to the right of the left navigation bar is the action bar containing buttons for collaboration within the immediate space:

These buttons create globally embedded items that everyone in the AoE can manipulate. To individually interact with the items (such as changing the size of a document for yourself) please use the zoom function in the top right corner of the item.


Poster Presentation Etiquette

Viewing an IMSI poster presentation space, you will notice a grid layout of various audio zones, labeled by location and speaker information. IMSI will provide a map reflecting the layout of the space with presenter information included.

This is the poster presentation for A6

Each poster presentation lives inside it’s own audio zone. In order to engage with a specific poster, please make sure you are inside of the audio zone for that presentation.

Use the Zoom buttons in the lower righthand corner to enlarge the space for legibility, rather than the function at the top right. This will allow you to retain interactive features with the presenter and other participants within the space, such as using your avatar as a pointer.